Company law brings about various responsibilities that need to be carried out. These duties vary depending on the organization of the company. The type of company also dictates certain roles. Here are the roles of a company secretary.
From time to time, the company conducts meeting involving shareholders as well as board meetings. The person responsible for organizing these meetings is the company secretary. The company secretary has to comply with this duty along with taking minutes and making filings. The company secretary has to also make sure that the company records are always up to date.
Whether the company is big or small, corporate governance becomes very important to it. This however becomes more and more complex with the increasing number of shareholders and the increasing size of the company. The company secretary is the person who holds the biggest responsibility in advising the board of directors on corporate governance and the respective roles of the directors.
The Company Register
The company secretary is responsible for maintaining the statutory registers of the company. Every single company keeps different statutory registers. These are, registers of members, registers of the directors, allotments, secretaries, the minutes of all the meetings the company holds.
Management of Records
Other than statutory registers, the law requires companies to keep other records. Even if the company is not required by law to manage certain records, it is always better to keep them and even if there is someone who does this, this responsibility always falls on the company secretary. Some examples of these records are tax records as well as records on insurance and pension.
Updating Company House Records
The law requires every single company in a country to make filings with Companies House. It is a very big offense for a company to be found not to have done so. Filings are made annually as well as when certain events occur. It is the responsibility of a company secretary to make these filings.
Maintenance of the Registered Office
The law requires every company to have a registered office. This office is a real address that is in the country in which the company is. The company office however does not have to be the actual place that the company conducts business. This address however is where all of the company mail will be sent to. The company secretary is responsible for maintaining the registered office of the company.